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AYSO Region 58

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This information is provided to COACHES and TEAM PARENTS to make sure their teams are ready for Picture Day this coming Saturday.  All Region 58 families are being copied so that they can help their Coach and Team Parent make Picture Day a fun time for everyone.

If you are just looking for the picture forms...

Click here for a map -> Picture Day Field Layout

Welcome and thanks for helping on Picture Day.  The following provides an overview of Picture Day and will help Picture Day goes smoothly for everyone.

Overview

Picture Day is a big undertaking – 1100 kids will have their pictures taken on Saturday in the span of a few hours.  You can help by being on time, following your coach’s instructions, and cooperating with volunteers helping with Picture Day.

Speaking of volunteers, we need 100 volunteers for Picture Day.  It’s easy to sign up, just CLICK HERE.

When Should We Be There?

If my 6U, 7U or 8U game is at 8:00AM…

Pictures will be taken AFTER you finish your game.

If my 10U game is at 8:00AM…

Please show up at 7:00AM SHARP

If my game is after 8:00AM…

Plan to be at the park 90 minutes (yes, one and one-half hours) before your scheduled game time.  That means ALL players at the park, in uniform, and ready to go.

5U players…

Will have individual and team photos taken in the area of their Jamboree session AFTER your game.

Teams with games at other parks…

Come any time before 1:30PM – before or after your game.  After 1:30PM you might miss the photographers.

Team Parent Information – Sometimes AKA The Coach

Thank you for organizing your team and getting them ready for Picture Day. 

  • Please check in at the Picture Day Tent AFTER all players in uniforms, coaches and team parents have arrived and are ready to go.  Ask your team to stay together, nearby, and line up shortest to tallest.
  • Bring your completed Picture Day Team Information Sheet (PDTIS) with you to the Picture Day Tent.
    • There is a “fillable” PDTIS on the AYSO Region 58 website that can be completed “online” first and then printed.  Access that “fillable” PDTIS by CLICKING HERE  Complete first, print second.
    • There is also an “empty” PDTIS form on the website that can be printed first and then manually completed.  Access that “empty” PDTIS by CLICKING HERE  Print first, complete second.
  • At the Picture Day Tent, you will be asked to double-check your completed Picture Day Team Information Sheet (PDTIS) against the team information from the Region 58 database.  This helps to get it right the first time.
  • You will be given a Team ID Sheet with your team number and a space for you to fill in your TEAM NAME.  Double check that the team name is spelled correctly. You will give this Team ID Sheet to the photographer, they will snap a quick photo, and later we will be able to identify your team photos.
  • Helpful word of advice—having your paperwork done ahead of time will help your picture taking to smooth and fast!

     

    The PDTIS (Picture Day Team Information Sheet)

    Completing the Picture Day Team Information Sheet (PDTIS) before you arrive at the park is the best way to help things run well.  REMEMBER…

    • There is a “fillable” PDTIS on the AYSO Region 58 website that can be completed “online” first and then printed.Access that “fillable” PDTIS by CLICKING HERE.  Complete first, print second.
    • There is also an “empty” PDTIS form on the website that can be printed first and then manually completed.Access that “empty” PDTIS by CLICKING HERE.  Print first, complete second.

Some additional helpful information about the PDTIS.

  • On the lower left had side of the PDTIS form, list ALL PLAYERS assigned to the team.  This is ALL PLAYERS assigned to your team, whether they will be at Picture Day or not.
  • List player’s names as they want them to appear in the yearbook (and trophy).For example, list “Bill Smith” instead of “William Smith”.
  • On the lower right hand side of the PDTIS form, list for a second time the names of any players who are not present on Picture Day.These names you may need to list on Saturday morning when you get ready to have your pictures taken.

Logistics

A little prior preparation with your team will help make everything go more smoothly.

Here are a few tips and hints on how you can help.

  1. Please make sure everyone on your team understands the importance of following the two primary instructions.
    • Arrive 90 minutes prior to game time.(See exceptions listed above under WHEN SHOULD WE BE THERE?)
    • Each player will gets the FREE Basic Picture Package.The Basic Picture Package consists of an 8 x 10 Team and Individual Memory Mate, four (4) wallet photos, and a photo button. This is the standard package and is included in the Region 58 registration fee.  No order form is required for The Basic Picture Package.
    • If families want to purchase extra pictures or other sports photo products, parents need to fill out the NSPN Picture Day Order Form.Only fill out an Order Form if you want to buy extra photo items. These forms were distributed on September 25th. Click Here for the Order Form. Additional order forms will be available at the park on Picture Day. Samples will be available to view at the park on Picture Day.
  2. Coordinate a meeting time and place for your team (90 minutes before game time).Most teams meet in the area around the Snack Bar.
  3. Please remind parents and others that only the players, coaches, and team parents will be allowed in the Picture Day Area.
  4. Players and coaches are remind to that backpacks, tents, coolers, equipment (you get the idea, team “stuff”) are not permitted int he Picture Day Area.Please recruit at least one parent to stay with the team’s “stuff” while the team is in the Picture Day Area.
  5. Before you check in at the Picture Day tent, line up players shortest to tallest.
  6. Bring a sense of humor and have fun on Picture Day.
  7. Oh, and if you haven’t signed up yet to volunteer CLICK HERE.
Thanks for your help!

 

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AYSO Region 58

14326 Hartsook St. 
Sherman Oaks, California 91423

Email Us: [email protected]
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